If you have ever had a medical procedure, you know how important it is to keep all the records of your visit. If you have ever had a baby, you know that keeping the birth certificate is critical. It is especially important to keep all your health care records if you are a former smoker or are concerned about cancer. Patients are in the best position to keep their medical records safe and should play a large role in ensuring that medical professionals cannot access the records.
Medical records – Keeping it Safe
Medical records can contain sensitive information about a patient’s health, including details about treatment, diagnosis, medications, and follow-up appointments. A medical record is a document that contains the medical history of a patient, which a healthcare organization maintains. If a medical record is lost, stolen, damaged, or destroyed, it can cause serious harm to a patient. In most cases, patient records should be maintained by a healthcare organization.
Keeping these records safe is important to protect the patient from identity theft and unauthorized access and preserve evidence for later use in legal disputes. While most health organizations keep the patients’ records safe by following the set policies for hipaa compliance, the same couldn’t be said for personal data safety. So, at a personal level, you may have to employ a few methods to ensure your medical data stays out of the wrong hands.
When it comes to keeping your medical records safe, there are a few easy steps you can take to ensure that:
- Secure the Cloud storage. A patient’s medical records are a precious treasure, and keeping them safe is a responsibility that should not be taken lightly. Then you’ll want to read up on a service called HIPAA-compliant cloud storage. HIPAA stands for the Health Insurance Portability and Accountability Act, and it protects the confidentiality of your health care information. If you need help being compliant, consider approaching a HIPAA Compliance Consulting agency. Only certain entities such as health plans and healthcare clearinghouses can access your patient records. Your records can be kept private, and you can access them from any device that has Internet access.
- Do not keep them at home. If you are like most people, you probably have a ton of medical documentation sitting at your home right now. These records can easily be stolen or become damaged. Your best bet is to store them at the hospital. Once they are at the hospital, you can ensure they are okay by having them checked periodically.
- Place them in cabinets with secure locks. It can be scary to think about losing access to your medical records. A word of advice: don’t let it happen. Make sure your medical records are kept somewhere safe and that other people who need to access them do so. The best places to keep your medical records are inside a locked file cabinet, in a secure location, or a fireproof safety deposit box. However, you choose to keep your records, make sure they aren’t on your phone or computer.
- Try using secure paper folders. Medical records are vulnerable to theft, as are many records that are stored in desk drawers, filing cabinets, and even ID cards. So, what can you do to keep your medical records safe? Simple. Securely secure them by keeping them in a professional-grade paper folder, which will help protect them from damage and loss. We know it is important for some physicians to have all of my medical records in a secure location that we can access easily. The problem is that most medical professionals choose to store their records in those flimsy, unprotected paper folders that are scattered about in our offices or even in our backpacks. You can imagine what happens if the records fall out of your backpack or office when you have to be somewhere else-you may have to wait in long lines at the airport, or maybe you wouldn’t be able to take care of an important business meeting.
- Keep the medical records protected by having your computer gets locked. One of the ways to keep your medical records safe is to create a password-protected computer and encrypt your hard drive. The other is to keep them in a locked fire safe. Once your records are safely locked away, you can feel a little more secure knowing that you are in control of who can share and access your medical records. However, it occurs all too often that one may forget the password, causing them to lose access to medical records during crucial moments, like court hearings. Well in that case, they might be able to access the required medical records for such vital purposes by getting in touch with a medical record retrieval agency.
When it comes to keeping medical records secure, there are many things you can do to protect your health information. Regularly updating your information with the medical provider is one way to ensure that your records are always current. Keeping copies of your medical records in a secure location is also important, especially for those who are in the health industry. For ordinary people, you should also make sure to secure your personal documents and also seek your doctor about any changes to your personal information.